Conpulsion Convention Policies

Red TapeAttendance at Conpulsion is dependent on your acceptance of the following policies. When attending Conpulsion or using our website, you should be aware of the following.

Entry Policy

All individuals participating in Conpulsion events are required to have a valid ticket. In addition, please take time to read the venue entry policy. Although the venue policy is normally relaxed before 6pm (allowing unrestricted access to the building) anyone who is coming and going later needs to be aware of what they need to get into the building.

Children under the age of 9 are welcome provided a responsible adult is with them at all times, and will be admitted free of charge subject to venue capacity. Children under the age of 16 must vacate the venue by 9pm.

The event organisers reserve the right to refuse entry.

Game and Event Policy

While the organisers make every effort to ensure that information on the website and in the programme is accurate, on occasion events may have to be modified or cancelled at short notice for reasons beyond their control.

In the event of inadvertent over booking, people who have pre-booked events or games will have priority over those booking on the day.

If you do not report punctually for an event or game you have signed up for, then the event host may decide you have forfeited your booking. In this case they may choose to allow someone else to fill your slot. If you are not sure where you need to be or when please speak to an event organiser (red shirts) or volunteer (blue shirts).

Organisers, Judges’ and GMs’ decisions are final, please treat them with respect.

Games at Conpulsion will not incur additional costs over the price of entry, except where entrants need to purchase materials to play them (drafting tournaments etc).

Refund Policy

If you do not attend Conpulsion, any refunds will be solely at the discretion of the organisers, we will not be liable for incidental costs incurred attending Conpulsion.

Anti-Harassment Policy

GEAS is dedicated to providing a safe and comfortable experience for everyone who attends Conpulsion. Any kind of behaviour that is perceived as threatening or disturbing, including, but not limited to, unwelcome attention, verbal harassment and unwelcome physical contact will not be tolerated.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of the committee immediately.

All reports will be recorded and the Chairperson will be informed. The committee will discuss the situation internally, as well as with any relevant parties, and a decision will then be made on what, if any, action is to be taken. If necessary, the matter will be taken up with Teviot staff.

Individuals violating these rules may be sanctioned at the discretion of the event committee. Sanctions may include, but are not limited to expulsion from the event, or, in consultation with the GEAS committee, bans from GEAS events. All incidents of harassment will be reported to the police.

Diversity Policy

Conpulsion is positive about diversity and will not tolerate unfair discrimination on grounds of gender, sexuality, race, personal belief, disability, age or other protected characteristic. A small number of games may have an age limit due to the nature of their content.

Anyone found to be unfairly discriminating may be sanctioned at the discretion of the event committee. Sanctions may include, but are not limited to expulsion from the event, or, in consultation with the GEAS committee, bans from GEAS events.

Child Protection Policy

While Conpulsion makes every effort to ensure a safe environment for children under 18, parents and guardians must take sole responsibility for their children as Conpulsion does not have qualified or vetted carers available.

Lost, Damaged and Stolen Property

Conpulsion accepts no responsibility or liability for your personal belongings. Please ensure you keep them safe.

Privacy Policy

Conpulsion will not pass your personal details to third parties except in the following circumstances:

  1. Form submission (including ticket and T-shirt purchase) is handled by Google Forms, therefore when you complete a form or poll you will be passing information to Google as well as Conpulsion
  2. When you buy tickets or T-shirts, the sale involves 3rd parties such as PayPal and EventBrite as such you will be passing information to them as well as Conpulsion.
  3. We may use Mailchimp for our newsletters so signing up for newsletters will mean you are passing information to Mailchimp as well as Conpulsion. If you sign up for information newsletters you may unsubscribe at any time.
  4. When you sign up for games your name will be on publically accessible sign-up sheets at Conpulsion
  5. The names of GMs, guests, traders and those running other events will be publicised on the website

We may contact you in advance of the Convention if we require additional information from you or need to resolve an issue.

Photography and Filming

From time to time there may be people filming or photographing the convention for publicity or other authorised purposes.  Authorised persons will have Conpulsion Press Passes and permission form the Committee.  If you are being interview or photographed directly then you should be provided with a release form.